Civil Section
How to obtain copies of birth,death and marriage certificates?
Copies of birth, death and marriage certificates which has been registered during the time period from 1960 to 2020 can be obtained from any Divisional Secretariat in the Island. The certificates which are not entered in the data system, can be obtained certified copies from the Divisional Secretariats of which the birth, marriage and death occurred. Applications can be obtained from any Divisional secretariat.
How to register a birth or a death occurred outside of Sri Lanka?
Applications can be forwarded to the Central Record Room of the Registrar General office, situated at Maligawatta, Colombo 10 for the registration of a birth or death occurred outside of Sri Lanka. For the registration of a birth, passports of parents, hospital records and the birth certificate issued by the relevant country should be submitted with the application. For the registration of a death, information of the deceased person and the document to confirm the cause of death should be forwarded.
How to re-register a birth of an adopted child?
Applications should be forwarded to the Head office of the Registrar General’s Department, situated at 234/A 3 Denzil Kobbekaduwa Mawatha, Battaramulla for re-registration of a birth of an adopted child. Birth certificates of parents, marriage certificate, certificate on adoption and if the birth of the child has been registered earlier, the same birth certificate should be forwarded for re-registration of a birth.
How to obtain a copy of the certificate on adoption?
Applications should be forwarded to the Central Record Room of the Register General’s Department situated at Maligawatta,Colombo 10 if the adoption has been registered before 01.01.2013 , and to the Head office of the Registrar General’s Department ,situated at 234/A 3 Denzil Kobbekaduwa Mawatha, Battaramulla ,if the adoption has been registered after the date of 01.01.2013.
Correction and alternation of the information in Births, Marriages and Deaths
Applications should be forwarded to the Divisional Secretariat which is belonging to the place of which correction and alternation of the information in births, marriages and deaths entries were done.
Obtain further details from the Additional District Registrar of the Divisional Secretariat.
What are the requirements to fulfill for the persons who are not the citizens of Sri Lanka or the foreigners for the registration of the marriage in Sri Lanka?
- Shall be resided in Sri Lanka 04 days before the handing over the marriage notice.
- Pass port or National Identity Card or birth certificate for confirmation of the age.
- Required documents for the confirmation of civil status.(If a widow, death certificate of the spouse /divorce certificate/ bachelor certificate)
Marriage notice should be submitted to the registrar of the temporary residential area.
Transactions
What are the facts to be considered when using title certificate?
- Avoid laminating the certificate
- Avoid folding and crushing the certificate
- Alternating of such information or writing something in the title certificate shall not be done
- Avoid to handing the certificate to irrelevant persons
- Protect from damages caused by insects
** If your title certificate will be misplaced or destroyed in a manner mentioned above by any means, you have to obtain a new title certificate subject to the relevant fees. For this purpose, you should contact the Title Registrar relevant to the area in which the land located.
How to obtain a copy of cadastral map?
Copies of birth, death and marriage certificates which has been registered during the time period from 1960 to 2020 can be obtained from any Divisional Secretariat in the Island. The certificates which are not entered in the data system, can be obtained certified copies from the Divisional Secretariats of which the birth, marriage and death occurred. Applications can be obtained from any Divisional secretariat.
How to carry out post transaction activities relevant to a land after issuance of a title certificate.?
All the transactions after receiving of the same certificate should be done only through the title certificate. All post transactions should be carried out by the instruments which have been published in the gazette extra ordinary No.2308/27 and dated 01-12-2023 .
How to make a sub-division or amalgamation to a land which a title certificate has been issued.?
The owner of the land should prepare a plan of sub-division or amalgamation by forwarding the title certificate to a licensed surveyor for Bim Saviya survey .The hard copy of the plan prepared in that manner and title certificate forwarded to the licensed surveyor and an instrument of sub-division should be prepared. The same instrument should submit by paying relevant registration fees to the relevant Title Registration office with the title certificate and the soft copy of the plan.(Section 36 of the Title Registration Act, No.21 of 1998)
Nota Bene
If sales agreements are registered relevant to the title certificate, the same agreement should be cancelled before registration of sub-division.(According to the revision of regulations No.2308 and dated 01.12.2022)
Accordingly, in this case the co-ownership cannot be kept for the land parcel which are partitioned or amalgamated, except for a road or an access road.
How to transfer the ownership to the heirs in an instance of the owner of a land of which a title certificate has been issued , has died.?
In relation to a property of a registered owner died intestate , nomination of new heirs are done by publishing a new title gazette after the heirs gone to the Commissioner of Land Title Settlement office of the relevant area which the relevant land is situated and confirmation of their ownership. Title certificates are issued for the new heirs on the schedules forwarded to the Title Registration office by the Commissioner General of Land Title Settlement relevant to the same gazette.( Section 55 of the Title Registration Act, No.21 of 1998)
