Birth Registration Based on Place of Occurrence

The Grama Niladhari must be notified within 07 days of the birth.

For every birth , a report prepared in accordance with Form B23 must be sent by the Grama Niladhari to the Births and Deaths Registrar applicable to the place of birth. 

The birth is registered by the Registrar of the births and deaths division appointed for the area where the birth occured. 

The accurately completed Registration - Form CR01 must be submitted to the Births and Deaths Registrar relevant to the place of birth. The same registration – Form CR01 can be obtained from the Registrar relevant to the birth place or downloaded from the web-site. 

Persons eligible  to notify a birth 

• Father
• Mother 
• Persons present at the time of birth  
• Guardians

Doocument required 

• Accurately completed Registation Form CR01
• Photocopy of parents' marriage certificate 
• Photocopies of parents' birth certificates 
• Original and photocopy of the National Identity Card

If parents are unmarried, both parents must go to the births and deaths Registrar to include the father's details 

A birth can be registered free of charge within 03 months of its occurance. Registration after three months is treated as a late registration. Refferred details on past birth registration for that purpose.

After registration, A copy of the birth register is issued free of charge to the informant. 

A birth can be registered even if only the mother's known information regarding the date and place of birth is available.  

*When you received the birth certificate, please be kind enough to acknowledge it after going through and checking it.

(Provisions of the Births and Deaths Registration Ordinance No.17 of 1951 is applicable)

A birth is registered by the Births and Deaths Registrar applicable to the place of birth .(List of Births and Deaths Registrars) If it occured in a hospital, the Regustrar assigned to that hospital /area must be notified. 

Persons eligible to notify

• Father
• Mother
• Persons present at birth, persons incharge of the child
• Medical officer of the hospital

If parents are unmarried, both parents must meet the Births and Deaths Registrar relevant to the hospital which the birth occurred for enter the information of the father.

Required registration for inform the birth- Form CR 01, can be obtained from Births and Deaths registrar and can be download from the web-site also. 

The document required 

• Accurately completed Registration Form CR01
• Hospital-issued report confirming the birth
• Photocopies of parents' marriage certificate
• Photocopies of parents' birth certificates
• Original and Photocopy of the National Identity Card

A copy of the birth register is issued free of charge to the informant.

Please, ensure that you read and verify the birth register upon receipt before taking it with you

(Provisions of the Births and Deaths Registration Ordinance No.17 of 1951 is applicable)

The birth must be notified to the Estate superintendent within 07 days. (If there is no superintendent, norify the Grama NIladhari) 

In the absence of and Estate Superintendent, if the birth is to be notified to the Grama Niladhar, please refer to the details for  registration of a birth occurred at a home.

The individual qualified to norify a birth are as follows. 

• Father
• Mother
• Persons present at the time of birth 
•  Guardians

The Estate Superintendent certifies the Estate birth report and forwards it along with the Form CR01 via the District Medical Officer to the Additional District Registrar at the Divisional Secretariat. 

The Additional District registrar registers the birth and forwards the certificate to the Estate Superintendent. 

The informant can obtained the birth certificate free of charge from the Estate Superintendent. 

*Please be kind enough to read and verify the birth register upon receipt before taking it with you."

(Provisions of the Births and Deaths Registration Ordinance No.17 of 1951 is applicable)

Children born abroad to Sri Lankan parents (at least 1 party must be Sri Lankan) can have their births registered abroad.

The birth is registered by the Sri Lankan Embassy/ High Commission in the country where the birth occured.

The individuals qualified to notify a birth are as follows,

• Father
• Mother
• Person present at the time of birth
• Guardians

Documents required, 

• Accurately completed declaration form
• Documents confirming the birth (foreign birth certificates or hospital report)
• Photocopies of parents' marriage and birth certificates
• The passport and visa used at the time of the child's birth
• And a certificate if the mother / father has acquired foreign citizenship

Government fees prescribed by the Ministry of Foreign Affairs must be paid in the valied currency of that country.

If a birth cannot be registered through the Embassy/High Commission in the respective country by paying the government fees within a period of one year, the following documents can be submitted to the Embassy/High Commission in the country where the birth occurred to register the birth as a late registration. Those documents are forwarded for approval by the relevant Embassy or High Commission to the Consular Division located on the 15th floor of the Suhurupaya building.

Documents to be submitted (a set of original copies and photocopies must be submitted),

• Accurately completed declaration form
• Documents relevant to confirming the birth (birth certificate or hospital birth report issued by the foreign country where the birth occured)
• Parents' marriage certificates (certified copies from the Divisional Secretariat)
• Parents' Birth certificates (certified copies from the Divisional Secretariat)
• The passport and visa use by the mother at the time of the child's birth
• The certificate if the mother and /or father acquired citizenship of a foreign country

Furthermore, if the birth has not been registered by the Embassy/High Commission located in the relevant foreign country at any time before or after the lapse of one year from the child's birth, the birth can be registered by submitting the documents to the Consular Division located on the 15th floor of the Suhurupaya building.

The declaration form required to notify the birth can be obtained from the Consular Division located on the 15th floor of the Suhurupaya building.

Persons qualified to notify for the registration of the birth,

• Father 
• Mother 
• Guardian

For this purpose, the receipt obtained by paying an amount of Rs. 13,755.00 as the registration fee to the Consular Division of the Ministry of Foreign Affairs must be submitted.

** The necessary information for this can be obtained by making inquiries to the address: Assistant Registrar General, Consular Division, Registrar Generals' Department, 15th Floor, "Suhurupaya", Battaramulla, or through the telephone number below, 

Telephone No. : +94 112 796 127 or  071 4425143.